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A fit-out BoQ template, with the kitchen priced properly

Nine sections and thirty-one items, from protection and strip-out to partitions, ceilings, flooring, joinery, the kitchen and the MEP changes a new layout needs. Appliances and sanitary fittings sit as prime cost sums, so the cabinetry and the machines are never mixed in one price. In English and Arabic.

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Download the free fit-out and kitchen BoQ template

Real .xlsx files in English and Arabic, with formulas in place.

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What is a fit-out BoQ?

A fit-out BoQ is the itemised list of everything an interior fit-out needs, from strip-out to the last joinery item, measured and specified by the buyer before a contractor is asked to price it. Partitions, ceilings, flooring, joinery and the kitchen are broken into rows with their finish named; appliances and sanitary fittings sit apart as prime cost sums; MEP changes for a new layout are counted by point. Every contractor prices the same rows, so an office, retail or villa fit-out bid comes back comparable instead of five different guesses at the same space.

What's inside

Download the free fit-out and kitchen BoQ template

Nine sections: protection, strip-out, partitions, ceilings, flooring, joinery, kitchen, sanitaryware and fittings, MEP modifications

Kitchen cabinets and worktops measured by the linear metre, with the finish left for you to name

Appliances and sanitary fittings as prime cost sums for the brands you nominate

MEP modifications counted by point, so a new layout is priced before the walls go up

A summary with contingency and VAT on their own lines

The kitchen priced like a kitchen

Cabinets and worktops measured by the linear metre with the finish named, appliances and sanitary fittings held as prime cost sums against the brands you nominate. A contractor prices the joinery and the installation, never the machine.

MEP changes visible before the walls go up

Every power point, light point, data point and plumbing point a new layout needs is counted on its own line. A fit-out that moves walls stops hiding its electrical and plumbing cost inside a lump sum.

One structure, from strip-out to snagging

The same sections and item codes carry through pricing, ordering and site instructions, so what a contractor priced is exactly what gets built and checked off at handover.

A sample of real rows

Five rows from the fit-out and kitchen sections. Rate and amount stay empty in the file you send out; that is what each bidder fills in.

  • FC.1Item

    Gypsum board partition, single frame, double board, 100 mm overall, with acoustic insulation

    Unit
    m2
    Quantity
    86
  • FD.1Item

    Suspended gypsum board ceiling, painted, complete with metal grid

    Unit
    m2
    Quantity
    140
  • FG.1Item

    Base kitchen cabinets, moisture-resistant carcass [finish], soft-close hardware

    Unit
    m
    Quantity
    6.4
  • FG.3Item

    Kitchen worktop [quartz or granite] [thickness], including upstand

    Unit
    m
    Quantity
    6.4
  • FG.5Item

    Prime cost sum: kitchen appliances (hob, oven, hood, dishwasher, refrigerator), nominated supplier

    Unit
    sum
    Quantity
    1

The rate and amount columns are what each bidder fills in; everything else here is fixed before the file goes out.

Inside the workbook

What the template gets right, section by section

Protection and strip-out

The site is protected and cleared before a single partition goes up

Two sections come before any new work: protecting the finishes, fittings and floors that stay, and stripping out what does not, with disposal off site and the capping of live services written in as their own priced items. A fit-out contractor who is not told what to protect will price the risk into every other rate instead of into these two lines, where it belongs.

  • Protection of existing floors, walls and fittings priced as its own item, not folded into the first trade that touches the room
  • Strip-out measured with disposal off site included, so nothing is assumed free
  • Capping and isolation of live services called out before demolition starts
  • A clean handover point between what stays and what a new layout replaces
Partitions, ceilings and flooring

Every partition, ceiling and floor finish carries its own specification

A 100 mm partition with acoustic insulation and one with none are different jobs at different prices; this template writes the frame type, board layup and insulation into the description so no bidder has to guess which one you mean. The same discipline runs through the suspended ceilings and the floor finishes: the grid type, the paint system and the tile or flooring material are named, not left to the contractor's own standard.

  • Partition types by frame, board layup and insulation, each its own row
  • Suspended ceilings by grid type and finish, painted or tiled
  • Floor finishes named by material, not left as an unstated allowance
  • Quantities in square metres you fix, so only the rate changes between bids
The kitchen

The kitchen priced by the linear metre, with appliances kept apart

Base and wall cabinets and worktops are measured by the linear metre, with the carcass, hardware and worktop finish, laminate, veneer, quartz or granite, named in the description so every bidder prices the same cabinet. Appliances and sanitary fittings sit as prime cost sums against the brands you nominate, so a contractor's price for the joinery and the fitting labour is never mixed with the cost of the hob, the oven or the sink.

  • Cabinets and worktops by the linear metre, with the finish named
  • Soft-close hardware and carcass material specified, not assumed
  • Appliances as a prime cost sum for the brands you nominate
  • Sanitary fittings priced the same way, separate from the plumbing labour
MEP modifications

MEP changes for a new layout, counted point by point

Moving a wall moves a socket, a light switch, a data point or a drain, and each of those is a priced item here, counted before the partitions go up rather than discovered once they are built. A new layout is priced honestly this way: the electrical and plumbing modifications a fit-out actually needs are visible on their own lines, not buried inside the joinery or the ceiling rate.

  • Power, lighting, data and plumbing points counted per point
  • MEP modifications priced before the layout is built, not after
  • Point counts kept separate from the fixtures and fittings they serve
  • A clear scope line between what the base building supplies and what the fit-out changes
Send it as a tender

Import the file and get every bid back on the same lines

The request wizard reads the workbook directly: every row of every section becomes a line your fit-out contractors price, free, in a browser or on a phone. Bids arrive on your structure, unpriced items are counted and priced back in before ranking, and the prime cost sums and MEP points stay visible in the comparison instead of disappearing into a single lump total.

  • Every row becomes a line bidders price on your rates and quantities
  • Unpriced items counted and priced back in before bids are ranked
  • Prime cost sums and MEP points stay visible in the comparison
  • The comparison exports to Excel the moment the tender closes
The file vs the tender

What happens to the BoQ once you send it

  • How bidders return it

    Emailed as a spreadsheet
    Whatever format each contractor prices in: some fill your cells, some paste their own sheet
    Sent as a tender on VEXORS
    Every bidder prices your exact rows; nothing comes back off-structure

  • A missed price

    Emailed as a spreadsheet
    A blank rate cell is easy to miss until totals are compared by hand
    Sent as a tender on VEXORS
    Unpriced items are counted and priced back in automatically before ranking

  • The prime cost sums

    Emailed as a spreadsheet
    Appliance and sanitary allowances drift across email threads and revised quotes
    Sent as a tender on VEXORS
    Prime cost sums stay on their own lines, visible in every bid

  • A revised layout

    Emailed as a spreadsheet
    Re-emailing the file and hoping every contractor re-prices from the new version
    Sent as a tender on VEXORS
    An addendum reaches every bidder at once; a bid on the old version is flagged

  • A contractor's question

    Emailed as a spreadsheet
    Answered in one inbox, so the other bidders never see it
    Sent as a tender on VEXORS
    Answered once and published to every bidder, the asker kept anonymous

  • Comparing the bids

    Emailed as a spreadsheet
    Rebuilding one comparison sheet from five different files
    Sent as a tender on VEXORS
    Bids compare on your rows the moment the tender closes

  • An unusual rate

    Emailed as a spreadsheet
    Spotting it means scanning every sheet by eye
    Sent as a tender on VEXORS
    Every rate is checked against the median; a flagged rate shows its ratio

  • The record

    Emailed as a spreadsheet
    The chosen contractor and the reasoning live in an email you have to find later
    Sent as a tender on VEXORS
    The award, the scores and the reasoning stay with the tender

Who a fit-out BoQ is for

Developers and main contractors

Tendering the fit-out and kitchen package for an office, retail unit or residential handover, with a scope a fit-out contractor cannot misread.

Fit-out and joinery contractors

Pricing the cabinetry, partitions and ceilings against a written specification instead of a site visit and a guess.

Consultants and project managers

Issuing a comparable fit-out tender across several contractors on a client's behalf, with the prime cost sums fixed before pricing starts.

Owners fitting out a villa or apartment

Pricing the interior works after handover: partitions, kitchen, joinery and the finishes, without re-measuring the whole build.

From file to tender

How to use it

1

Name the finishes

Laminate or veneer, quartz or granite: the finish in the description decides the price.

2

Nominate the appliances

Set the prime cost sums at the brands you want, so bidders price the fitting and not the machine.

3

Send it as a tender

Import the file into VEXORS and send it to your fit-out contractors.

4

Compare what comes back

Every bidder prices your rows, so the fit-out quote and the kitchen sit on the same lines, ready to level and award.

Importing a BoQ into VEXORS and splitting it into trade packages are part of the Scale plan. The template itself is free, and RFQs, RFPs and RFIs with line items run on every plan, including the free Explore plan.

Fit-out and kitchen BoQ template FAQ

More free templates

Tender your fit-out on VEXORS

Import this BoQ, invite your fit-out contractors, and compare every bid on the same lines.

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