Sourcing that runs itself, not your inbox
Publish one request. Every bid comes back in the same shape, priced against your own lines, with a validity date. Score fifty bids in seconds, award in hours instead of weeks, and hold a written record of why. Then see who actually delivers before you commit.
No card to start. Your first request goes out in minutes.
- Free to start, no card
- Your data stays yours
- Suppliers respond free
What is e-sourcing?
E-sourcing is running the work before the purchase order in one structured place instead of email: the request, the invitations, the questions, the bids, the evaluation and the award. Your ERP keeps the purchase order and the payment. VEXORS runs the part before it, and hands you an award your finance and audit teams can read.
Get comparable bids, fast
One structured request goes to every supplier, whether you are sourcing IT hardware, a construction package or MRO supplies. Their bids come back on your exact items and quantities, so totals mean the same thing across bidders and a low number cannot hide a missing line. Deadlines close themselves. Late bids do not slip in.
Award in hours, not weeks
Reading fifty bids properly is a week nobody has, so most teams award on price and hope. Here every bid is scored on your weighted criteria, not just price, with the reasoning written out beside the rank. You decide. The AI reads. When a challenge comes six months later, the record is already written.
Know who you are dealing with
Every supplier carries a trust score built from completed contracts and ratings from other buyers, not from a pitch deck. You see it before you award, not after the delivery goes wrong. And the score cuts both ways: your own record as a buyer who pays and rates fairly is what brings the good suppliers back.
The day a bid lands
Every supplier prices the same thing, so every number means the same thing.
Send a request by email and ten suppliers send back ten formats, each pricing what they assumed you meant. Here you write the request once, with line items, quantities and criteria, and every bid comes back on those exact lines. A low total cannot hide a missing item. A high one shows you where. The comparison is ready the moment the deadline closes, and the deadline closes itself.
- One structure for RFQ, RFP and RFI, chosen per request
- Line items and quantities the bidder cannot change, only price
- Reference documents, drawings and terms attached once, visible to every bidder
- Bid validity set by you, so an expired price is flagged before you award
Fifty bids scored in seconds, with the reasoning written beside the rank.
Reading fifty bids properly takes a week nobody has, so most teams award on price and hope. Here every bid is scored against your weighted criteria, price, delivery, compliance, questionnaire answers, and the reasoning is written out next to each score. Gaps are flagged before you decide: an unpriced item, a rate far from the others, a lump sum hiding a breakdown, a price that expires before you can award. You read the summary, not the pile.
- Your criteria and your weights, not a black box
- A recommendation you can follow or overrule, with the reason either way
- Show-stoppers caught first, so a non-compliant bid never wins on price
- Questions from bidders answered once and shared with all, so nobody bids on a guess
Strongest overall bid: full quantity coverage across all six line items, 9.8% below indicative budget, longest defect liability period in the pool.
Award in hours, and hold a record that survives an audit.
The award is one click, to a single bidder or split by trade across several. Both sides confirm what was agreed. Every bid, every score, every question and every reason is kept with the request, so when finance or an auditor asks why this supplier six months from now, the answer is already written. Mark the contract complete, rate the supplier, and both records grow.
- Single or split award from the same screen
- Losing bidders told, so they come back sharper
- Expected completion and the award reasoning stored with the request
- Your ERP raises the purchase order; VEXORS holds the decision trail
Reason: lowest compliant total, full quantity coverage, delivery inside the 18-day limit. Expected completion 14 Nov.
From an inbox to a record
| Sourcing by email | VEXORS | |
|---|---|---|
| Bids arrive | Ten attachments in ten formats | One comparable view on your own lines |
| Comparing | Rekeyed into a spreadsheet by hand | Scored on your criteria in seconds, reasoning included |
| Supplier questions | Answered one by one, some bidders know more than others | Answered once, published to every bidder |
| Price validity | Nobody tracks it | Set per request, flagged before award |
| Justifying the award | Whatever you remember | Every score and reason kept with the request |
| Afterwards | The thread is lost when the buyer leaves | A record on the company, not the inbox |
One bill of quantities, priced by the right trades, marked up and ready to invoice.
A tender bill arrives as a spreadsheet, and pricing it means chasing ten subcontractors for ten trades, then stitching their numbers back into one bill by hand. Here the bill is the tender. Split it into trade packages, send each to the specialists who do that work, and every price comes back on your own lines. You end with one priced bill, comparable rate for rate, marked up for your client, and ready to bill from.
Who this is for
The procurement manager who outgrew spreadsheets
You run twenty requests a quarter and the comparison sheet is the bottleneck. You want the award defended before anyone asks.
The operations lead who buys without a procurement team
Buying is one of your jobs, not your job. You want the structure without the setup, live today, free to start.
The contractor's estimator
You price bills for a living. You want every trade priced on your lines by the right specialists, and one marked-up bill at the end.
From request to award in four steps
Publish a request
Describe what you need in plain language and the AI drafter builds the structured request: line items, criteria, documents. Or start from the bill of quantities you already have and split it into trade packages. Choose RFQ, RFP or RFI, set your terms, your bid validity and your deadline.
Invite suppliers
Bring the suppliers you already work with by email or link. Open the request to the network and the public tender directory to attract new bidders, or keep it invite-only. Invitations are free for them. Answer a question once and every bidder sees the answer, so nobody bids on a guess.
Evaluate every bid
Bids land in one comparable view, priced against your own lines, each carrying a validity date. Fifty bids are scored in seconds on your weighted criteria, and every rank comes with the reasoning behind it. Gaps are flagged before you award: an unpriced item, a rate that stands out, a lump sum hiding a breakdown.
Award and record
Award to one bidder or split a project by trade. The award, the reasoning and the bid history are kept in your account. Mark the contract complete, rate the supplier, and the record strengthens on both sides.
Start on the free Explore tier with up to three requests a month and compare every bid that comes in. Grow lifts that to fifteen a month and adds reports and catalog publishing; formal approval workflows come with Scale. Responding is always free for the suppliers you invite.
Bring the suppliers you already work with by email or share link, and discover new ones on the network.
Buyer questions
Most companies buy and sell. One VEXORS account works for both, so the suppliers you source from can also receive requests from their own buyers.
Get the free RFQ/RFP/RFI template
A reusable sourcing template for RFQ, RFP, and RFI requests, with line items, evaluation criteria, and supplier instructions. Enter your email and download it.