The tender you submit is the contract you live with.
Four weeks to price a client bill of quantities. Forty packages out to the market. The rates that come back decide whether this job makes money or makes lawyers rich. VEXORS is where that whole exercise happens: the client's bill imported as issued with the drawings and the specification attached to it, your own bill reviewed for the gaps that invite qualifications before it ever leaves the office, every trade out to the subcontractors you already use, and every offer read against the bill it was priced on rather than against the other totals on a sheet.
No card to start. Your first request goes out in minutes.
Every item in the bill, however long it runs. Fix them and what comes back is prices instead of qualifications.
- Import the client's BoQ as issued
- Itemised or lump sum, section by section
- Submitted under your own name
What goes wrong between the invitation and the submission
None of this is exotic. It is the ordinary week before a tender goes in, and it is where the money on the job is decided.
Nothing lines up
One subcontractor prices your bill. Another sends a lump sum with two pages of qualifications. A third quotes his own scope instead of yours. Somebody on your team turns all of it into a single comparison, by hand, at night.
You cannot see what is still unpriced
Two days out, the only question that matters is which items have no real price behind them. A spreadsheet will not answer it. So the gaps get an allowance, and an allowance is a guess you are contractually bound to.
Exclusions travel silently
The waterproofing sub excluded the upstands. Nobody read page four. His number went into your bill, the client accepted your price, and eighteen months later that omission is a claim with your name on it.
The bill and the spec disagree
The item reads blockwork. The specification calls for something more expensive. The drawing shows a third thing. Whichever one your subcontractor priced is the one you find out about later, usually in writing.
One bill, from the client's invitation to your submission
The bill the client issued is the bill you price, the bill your subcontractors price, and the bill you submit. It never gets rebuilt.
Import the client's bill as issued, with the drawings and the spec
Upload the spreadsheet you were sent and every row comes across exactly as written. Nothing is rounded and nothing is invented. Provisional sums, PC sums and rate-only remeasured items arrive as what they are. The drawing set and the specification go up with the bill, so every subcontractor is pricing the same documents and a later revision reaches all of them at once.
Fix the bill before the market ever sees it
Every item in your bill is reviewed before the enquiry goes out, however long the bill runs. Descriptions that cannot be priced honestly get named: the door with no fire rating, the steel with no grade, the joinery with no species, the quantity with no unit, the wording any subcontractor would have to qualify. Fix them in the hour before the enquiry goes out, and what comes back is prices instead of qualifications.
Send every trade to the firms you already use
Split the bill into packages and put them out to your own subcontractors. They price your structure, in your item order, so what comes back can be read at a glance instead of rebuilt. You decide section by section whether you want itemised rates or a lump sum. Prequalification, clarifications, deadlines and revisions live on the tender instead of in somebody's inbox.
Read what comes back properly, in the time you actually have
Coverage shows which items have real prices behind them, which are thin, and which have nobody at all. Every offer is scored against your weighted commercial and technical criteria and against the bill it was priced on, with the reasoning written out, so the cheap number with half the scope missing stops looking cheap.
Build your price and submit under your own name
Choose the rate you are carrying and it lands straight back on the master bill, beside your own allowance, so you see the difference before you commit to it. Work your own crews will self-perform is priced there too. Set your markup once, override it on the trades where strategy says so, price preliminaries properly, and export a VAT correct priced bill issued as your company's own document, with your subcontractors' rates nowhere on it. Mark the pursuit won or lost when the result lands, and the whole file stays intact for the day somebody asks how that number was built.
Built for bills nobody has time to read
A construction tender is not a three line quotation. It is two thousand items, a specification, a drawing set, method statements and a stack of qualifications, and the person who has to judge all of it has a week. That is the problem this was built for.
Before you publish, your own bill gets audited
Every item in the bill, read for whether a subcontractor could price it honestly, with no limit on how long the bill is. Vague descriptions are the reason subcontractors price defensively and qualify heavily, and a qualified price is not really a price. Clean the bill and the whole tender comes back sharper.
While they price, the other side gets coached too
A subcontractor's bid is checked before he submits it, and the questions he should be putting to you are set in front of him, one click from your tender Q&A, instead of staying as assumptions buried inside his number. An assumption nobody surfaced at tender stage is the textbook definition of a claim in year two. This is the cheapest place there is to prevent one.
When the bids land, you find out how firm each price really is
Every offer is scored against your weighted commercial and technical criteria, with strengths, risks, inconsistencies and a recommendation written out in plain language. It also tells you something a comparison sheet physically cannot: what share of each bidder's number sits in provisional sums, PC sums, preliminaries and dayworks rather than in competitively measured work. A bid carrying forty two percent in provisional sums against another at twelve is not the cheaper bid. It is the less committed one, and on a comparison sheet both of them just look like a total.
Cheaper on paper
More firmly committed
The lower total is not the lower price. It is the one with more of the job still to be decided.
Software that speaks quantity surveyor
Generic sourcing tools choke on the first real bill of quantities. VEXORS was built with the commercial machinery of contracting inside it from day one.
Provisional sums and PC sums with attendance and profit
Remeasured, rate-only items handled honestly
Preliminaries, itemised or as a percentage
Retention, advance payment, and bond terms
Lump-sum or itemised pricing, section by section
Measurement standards declared up front
Multi-currency bids with controlled exchange rates
Nominated parties on PC sum work
What every estimator asks first
Your subcontractors will not fight you on this
They price a bill, not a puzzle
The package arrives structured, with the sections and quantities already in place. No retyping your spreadsheet and no rebuilding it in their own format first, which is most of the reason quotes come back late.
They find the holes before you do
A quality check flags gaps in their offer before they send it, and any question you marked required cannot be left blank. Fewer bids lost on a technicality, and fewer qualifications for you to unpick.
It costs them nothing
Responding to a tender is free, with free accounts covering up to three tenders a month and paid plans lifting the cap for firms bidding at volume.
Construction tendering questions
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