The procurement workflow that replaces your inbox
Structure your ask, get bids you can actually compare
Every field in your RFQ becomes a structured comparison point in the bids you receive. No more translating quote formats. Suppliers bid against exactly what you specified.
- Post RFQs, RFPs, or RFIs. One platform, any request type
- Line items with quantity and units. Suppliers price against your spec
- Bill of Quantities sections for multi-scope sourcing
- Evaluation questionnaires: compliance questions become scored criteria
- Save any request as a reusable template
- Publish to the network or invite specific suppliers by name
- Visibility control: open to all, or restricted to invited suppliers only
- Automatic deadline enforcement. Bids close at the stated time
Bids arrive in a table, not your inbox
Suppliers submit structured bids against your exact line items and questions. Compare all bids side-by-side in one view. No PDF hunting, no manual collation.
- Per-line-item pricing with running total calculated automatically
- Questionnaire answers visible per bid. Review compliance at a glance
- Custom comparison columns you define per request
- Bid revisions: suppliers can update without losing the original
- Shortlist and reject with notes. Every decision is on the record
- Optional feedback to suppliers on rejection. Builds network trust
- Award workflow with contract confirmation on both sides
- Post-award rating from both parties. Closes the loop on every deal
8 AI modules. Every decision point. Full reasoning visible.
Each module runs at a specific moment in the workflow, not a generic assistant you have to prompt. Every AI output shows its reasoning so you can override it or rely on it with confidence.
- UNSPSC Classifier: type a product description, get the right category automatically
- RFQ Drafter: describe what you need in plain language, get a complete structured RFQ
- Questionnaire Assistant: suggests compliance questions relevant to your industry
- Pre-Publish Insights: flags missing specs and tight deadlines before bids open
- Bid Quality Coach: warns suppliers when a bid is incomplete before they submit
- AI Bid Insights: after every award, suppliers get a full breakdown of how they compared, what to improve, and why they won or lost
- Supplier Matching: find suppliers who do what you need, even if they describe it differently
- AI Bid Scoring: objective multi-dimensional scoring of all bids, ranked with full rationale for every decision
Both sides build a reputation. Neither side forgets.
On every other platform, trust is assumed or verified once at onboarding. On VEXORS, it is earned deal by deal, from both sides. After every contract, buyers rate suppliers and suppliers rate buyers. Those scores are permanent and visible to anyone they deal with next.
- Star ratings after every contract (1–5), from both parties
- Optional public comment with each rating
- Trust Score built from peer reviews, activity, track record, and profile completeness, max 100
- Cold-start score for new suppliers based on profile quality, not invisible from day one
- Trust badges on profile: Bronze, Silver, Gold
- Full rating history visible on every company profile
- Trust Scores feed into AI bid evaluation weights
2 years
Find suppliers by what they actually do, not what they call themselves
VEXORS indexes every company's capabilities using four-level UNSPSC classification, then layers AI semantic matching. Search by product, material, or process and get relevant results even when the supplier uses different terminology.
- Deep product classification: finds suppliers at the commodity level, not just the industry
- AI semantic search: finds suppliers by meaning, not just keyword match
- Filter by country, Trust Score threshold, and verified status
- Full company profile with catalog preview before you engage
- Invite directly to an open RFQ from the search results
- Block or unblock companies to keep your network clean
- Per-buyer supplier directory, separate from the public network
Onboard new suppliers without the back-and-forth email chains
Create custom onboarding questionnaires and send a shareable link. Suppliers complete the form directly on VEXORS. Review their answers, accept or reject, and accepted suppliers are automatically added to your verified directory.
- Any question type: text inputs, dropdowns, multi-select, file uploads, yes/no, date pickers
- Drag-and-drop form builder, no technical knowledge needed
- Shareable invite link: send to any supplier via email or direct message
- Accept / reject workflow with review notes
- Accepted suppliers auto-added to your verified directory
- Rejection notes sent to supplier. Clear, professional communication
- Form library: build once, reuse for every new supplier
Suppliers publish what they sell. Buyers see it before asking.
Suppliers maintain a searchable catalog with pricing, SKUs, and UNSPSC classification. Buyers browsing for suppliers see the catalog on the company profile, so they know what they are getting before sending an invitation.
- Product cards with name, SKU, description, price, and unit
- Custom categories plus 8 UNSPSC system categories
- Active / inactive toggle. Control what buyers see at any time
- AI category suggestion from product description
- CSV bulk import and export
- Catalog visible on your public supplier profile
Your entire sourcing history, without a spreadsheet
Buyers see the full sourcing pipeline from publish to award, spend by category, and supplier performance. Suppliers see bid activity, win rates, and opportunity trends. Every metric updates in real time.
- Sourcing pipeline: publish to bids received to shortlisted to awarded
- Request status breakdown at a glance
- Spend by UNSPSC category. Know where your budget actually goes
- Supplier leaderboard by contracts awarded
- Sourcing trend over time: see if your team's procurement velocity is growing
- Supplier view: active bids, contracts won, and current win rate
- Activity log covering 20 event types across your team
Data security built in, not bolted on
Your procurement data is sensitive. We built controls around it from day one. Full details on our Security page.