Searching for e-procurement software?
Here is the half you actually need. Purchase orders and invoice matching record spending that has already been decided. The deciding happens earlier: who you invite, how they quote, and which offer wins. VEXORS runs that half, with suppliers who bid free, from a free plan.
Free plan. No card required. Suppliers always bid free.
- Free to start, no card
- Your data stays yours
- Suppliers respond free
What is e-procurement software?
E-procurement software runs a company's purchasing electronically, and the term covers two separate jobs. Procure-to-pay raises purchase orders, matches invoices against goods received, and processes payments, administering spending that has already been decided. Sourcing defines what is needed, collects comparable offers from suppliers, evaluates them, and awards the contract, deciding the price and the supplier before that spending exists. Most software sold as e-procurement is built for the first job. VEXORS runs the second: structured RFQs, RFPs, RFIs and construction tenders built from a bill of quantities, free supplier bidding, AI evaluation with a written recommendation, and an award record you hand to your ERP.
E-procurement is two different jobs sold as one word
The first job is procure-to-pay: raising purchase orders, matching invoices, processing payments. It is the administration of spending, and your accounting or ERP system already does most of it. The second job is sourcing: defining what you need, collecting comparable offers, evaluating them, and awarding. That is where prices are set and suppliers are chosen, and it is the job most companies still run over email and spreadsheets.
Suites bundle both jobs and price them for the first one, which is why an e-procurement rollout is measured in quarters and the sourcing module is the part nobody configures. If you typed e-procurement software because you want better prices, cleaner tenders, and suppliers you can hold accountable, the half you are looking for is sourcing. That is the half VEXORS is.
Structured before you sign anything
Every request goes out on one format, every bid comes back on the same lines, and nothing is compared from memory. Suppliers respond in a browser or on a phone, so the structure holds without asking them to install anything.
Evaluated, not eyeballed
Gaps are priced back into the total, rates far from the group are flagged with their ratio, terms are checked and costed, and every bid is scored against your weighted criteria with the reasoning written beside it.
Works with the ERP you already have
VEXORS is not another system to integrate. Run the sourcing step here, then hand your ERP a clean award: who won, at what price, on what scope, ready for the purchase order and the payment.
From need to awarded contract, structured end to end
From request to recommendation
Describe what you need and the AI drafter builds the request. Suppliers respond in one consistent format against your bill of quantities and questions. Clarifications run through the platform, and when bidding closes, the AI evaluates every offer against your weighted criteria and recommends, with its reasoning written out.
- RFQ, RFP, RFI, or a construction tender built from an imported bill of quantities
- Bidders respond against your exact items, units and quantities
- Clarifications answered once and published to every bidder
- AI evaluation with a written recommendation; the award stays your decision
Every bid checked before you decide
Items a bidder left unpriced are counted and priced back in at your estimate or the median of the other bids, so a low total cannot hide a gap. On items with at least three prices, a rate far from the median is flagged with its ratio. Each bidder's exceptions to your terms are listed and costed where they carry money, for example a 25% advance payment against your 10%. Technical answers are checked against each other and against the price, and every bid is scored out of 100 with the reason written beside it.
- Unpriced items counted and priced back into the total
- Outlier rates flagged with their ratio to the group
- Payment terms and other exceptions listed and costed
- Technical answers cross-checked against price and against each other
Suppliers who actually show up
Every company on VEXORS carries a trust score built from verification, completed deals, and ratings that flow both ways. You discover new suppliers instead of only re-inviting the ones you know, and because bidding costs them nothing, they actually show up.
- A trust score built from verification, completed deals and ratings
- Free bidding, forever, so invitations get accepted
- Discover new suppliers beyond the ones already in your list
- Your bidder list stays yours
Live this week, not next quarter
There is nothing to implement. Import the spreadsheets you already have, invite the suppliers you already use, and run the first tender today. Start on the free plan and upgrade when the volume justifies it.
- No implementation project and no consultants
- Import the spreadsheets and supplier lists you already have
- Your first tender can go out the day you sign up
- Start free on Explore, upgrade when volume justifies it
What the suite pitch gets you, and what VEXORS gets you
Sourcing
- The e-procurement suite
- A procure-to-pay platform where sourcing is a module you configure later
- VEXORS
- A sourcing platform first: structured requests, comparable bids, AI evaluation with a written recommendation, and awards, working on day one
Time to launch
- The e-procurement suite
- An implementation project measured in months, with consultants
- VEXORS
- Sign up and publish your first request the same day, with no implementation project
Supplier experience
- The e-procurement suite
- A supplier portal built for your finance process, with fees or friction on the other side
- VEXORS
- Suppliers join and bid free, forever, in a format built for quoting, so your invitations get accepted
Pricing
- The e-procurement suite
- Pricing designed around enterprise procurement departments
- VEXORS
- A free plan that runs real tenders, and paid plans a growing business can justify
Spend control
- The e-procurement suite
- Reports on what you spent, after the fact
- VEXORS
- Structure that changes what you spend: defined scope, comparable offers, transparent evaluation, and a rated supplier network
Industry depth
- The e-procurement suite
- One generic module for every industry
- VEXORS
- Depth where it matters, including construction tendering with bills of quantities, trade by trade
Keep your finance plumbing. Fix your sourcing.
Purchase orders, invoices, and payments belong in the accounting or ERP system your finance team already trusts. VEXORS does not ask you to replace it: every award leaves you a clean, documented outcome (who won, at what price, on what scope) ready to hand to that system.
If your volume one day justifies a full procure-to-pay stack, add one then. The sourcing discipline you build on VEXORS carries over, and the money you save starts now.
Who is looking for the sourcing half
Procurement leads evaluating e-procurement software
You are comparing suites and want to know which one actually runs requests, bids and evaluation, not only purchase orders. VEXORS is built for that half specifically, and it is free to try with your own tender.
Main contractors and buyers running tenders
You import a bill of quantities, split it into trade packages, and need bids that arrive on your own lines so they compare cleanly. Construction tendering with BoQ import and levelling runs on the Scale plan.
Growing businesses without a procurement department
You are running requests over email and spreadsheets today and want structure without an implementation project. Explore is free, and your first tender can go out the day you sign up.
Four steps to a running sourcing process
Import what you already have
Bring in the spreadsheets, supplier lists and bills of quantities you already use. Nothing needs to be rebuilt from scratch.
Invite your suppliers
Add the suppliers you already work with, and open the request to new ones from the directory. Bidding is free on their side.
Collect and evaluate bids
Bids arrive on your own structure. Gaps are priced back in, rates and terms are checked, and every bid is scored with the reasoning written down.
Award and hand off
Approve the award by name, then take the record, who won, at what price, on what scope, into your ERP for the purchase order and the payment.
Construction tendering with a bill of quantities and levelling runs on the Scale plan. RFQs, RFPs and RFIs run on every plan, including Explore, free.
E-procurement, answered honestly
Get the free RFQ/RFP/RFI template
A reusable sourcing template for RFQ, RFP, and RFI requests, with line items, evaluation criteria, and supplier instructions. Enter your email and download it.
Read next
- See the sourcing platformThe system that runs requests, bids, evaluation and award, in full.
- ERP module vs. sourcing platformWhere the ERP's purchasing module ends and a sourcing platform begins.
- E-procurement vs. e-sourcing, explainedThe two jobs inside the term, and why they get sold together.
- See Explore, Grow and ScaleCompare plans, bid limits and what runs on each one.