Tired of sourcing systems built for the 1990s? Meet VEXORS.
Stop paying for multi-month ERP implementations just to run a tender. Leave the chaotic email threads and the locked supplier directories behind. VEXORS runs structured tenders with AI evaluation, and your first RFx can be live today.
No card to start. Your first request goes out in minutes.
- Free to start, no card
- Your data stays yours
- Suppliers respond free
What changes when you move a tender off an old ERP or a home-grown system?
Your ERP or home-grown system keeps running purchase orders, payments and the general ledger exactly as it does today; nothing about that changes. What moves is the tender itself: importing the Bill of Quantities, splitting it into trade packages, inviting bidders who register free without a vendor number, collecting bids that arrive already structured on your own line items, levelling and rate-checking them, scoring each one against your criteria with the reasoning written out, and recording the award with named approvals. VEXORS runs alongside your ERP, not inside it.
Evaluating SAP Ariba or Coupa?
They are powerful systems, built for Fortune 500 conglomerates with multi-million dollar IT budgets and armies of consultants. If that is you, buy one.
If you are a fast-growing business, you do not need a six-month deployment, mandatory user certifications, or a closed supplier directory. You need a fast, transparent way to publish structured RFQs, RFPs, and RFIs, score every bid automatically, and reach qualified suppliers beyond your own list. That is what VEXORS is for.
Publish the same day you sign up
Import a BoQ from a spreadsheet or describe the package, and the request is live the same day, without a deployment, a consultant or a field-mapping project first.
No vendor number before a bidder can quote
An invited bidder registers free and prices the request directly. Nobody has to be entered into a vendor master before a price can come back to you.
The comparison is already on your BoQ lines
Bids arrive structured against the items you published, levelled and rate-checked automatically, so nobody rebuilds the comparison sheet by hand after the deadline closes.
What you get from day one
Stays in your ERP
- Purchase orders and payments, exactly as they run today
- Budget codes, cost centers and the general ledger
- The vendor master you already use for goods receipt and payment, unchanged
Runs on the tender
Open network discovery
Your request is not confined to a gated directory. Qualified suppliers across the network can find and answer it, which means more bidders competing for the same package, not only the two or three already in your inbox.
Suppliers arrive coached
VEXORS does not just score responses. Its AI coaches suppliers into submitting cleaner, complete, structured bids, so you spend less time on back-and-forth and disqualifications.
Risk-free from day one
No annual contract to sign before your first test tender. The Explore tier is free and fully functional. Validate the platform on a real sourcing decision, then decide.
Trust scores vs static paperwork
Traditional vendor directories run on self-reported brochures and annual PDF updates. You pick a supplier off a marketing claim and discover the operational risk later. On VEXORS, trust is earned, not written: every completed deal produces two-way ratings, and those ratings build a public trust score that follows each company across the network. You see who actually delivers before you award, and your own record works for you on the sell side too.
What changes when the tender itself moves onto VEXORS
Zero implementation vs enterprise lock-in
Legacy procurement platforms need internal developers, external consultants, and training loops before anyone runs a tender. On VEXORS you sign up, import your existing Bill of Quantities straight from a spreadsheet, or describe what you need and let the AI drafter build the full request: line items, evaluation criteria, required documents. Publish the same day. There is nothing to install, nothing to migrate, and no one to certify. The same import splits into trade packages, and drawings or specifications attach as reference documents before you invite anyone to bid.
- Import a Bill of Quantities with sections, items, units and quantities already in place
- AI drafter builds line items, evaluation criteria and required documents from a plain description
- Split a BoQ into trade packages automatically
- Drawings and specifications attach as reference documents before bidders are invited
Bidders quote without becoming a vendor first
On an on-premise ERP or a home-grown system, a subcontractor or supplier usually has to be entered into the vendor master and approved before it is allowed to see a request, a step that can take longer than the tender itself and quietly filters out anyone new. On VEXORS, an invited bidder registers free straight from the invitation and opens the request in a browser or on a phone the same day. The buyer's bidder list stays the buyer's: nothing is shared with other buyers, and no procurement admin has to key in a vendor record before a price can come back.
- Invited bidders register free directly from the invitation
- No vendor master entry or approval workflow before a bidder can quote
- The buyer's bidder list stays the buyer's, invitation by invitation
- Works on a phone or a browser, no client software to install
Drawings and specifications stay with the tender, not an inbox
Email attachments have no version control: a revised drawing means resending the thread, hoping every recipient opens the new file and not the old one, and losing track of who actually has the current set. On VEXORS, drawings and specifications attach to the tender as reference documents that every invited bidder can open from the same request. A revision or addendum reaches every bidder at once, and if a bid was priced against an older revision, it is flagged before you compare it against the rest. The document trail lives with the tender, not scattered across a mailbox.
- Drawings and specifications attach as reference documents on the tender itself
- A revision or addendum reaches every invited bidder at once
- A bid priced on an old revision is flagged before you compare it
- Every bidder opens the same set, from the same request
AI evaluation vs the spreadsheet grind
In legacy systems, complex multi-line bids still end their journey in an exported spreadsheet, cross-referenced by hand for days. The VEXORS AI evaluation engine reads every incoming bid against the exact line items and criteria you published, scores each one with its reasoning written out, flags the gaps and outliers, and hands you a ranked comparison in minutes. You make the decision; the decision keeps its paper trail. Items a bidder left unpriced are counted and priced back in before the ranking is final, so the cheapest bid on the surface cannot quietly win the placement.
- Every bid arrives structured on your own BoQ line items
- Unpriced items are counted and priced back in before ranking
- Each rate is checked against the median of the other bids
- The comparison exports to Excel if you want it there too
Three differences you feel in the first week
Setting up the tender without a deployment, bidders quoting without a vendor number, and a comparison that never needs retyping: those are the three changes a team feels in its first week on VEXORS. The document trail and the rate check keep paying off every week after.
The legacy way vs the VEXORS way
Setting up a tender
- The legacy way
- Build the request in a spreadsheet, chase scope from site and design teams before it can go out
- The VEXORS way
- Import the BoQ, split it into trade packages, publish the same day
Getting a bidder in
- The legacy way
- A subcontractor is entered into the vendor master and approved before it can see a request
- The VEXORS way
- An invited bidder registers free and opens the request directly, no vendor number needed
Drawings and specifications
- The legacy way
- Sent as email attachments; a revision means resending the thread and hoping everyone opens the right file
- The VEXORS way
- Attached to the tender as reference documents; a revision reaches every bidder at once and a stale bid is flagged
Comparing bids
- The legacy way
- Days of manual, line-by-line bid comparison in Excel
- The VEXORS way
- AI bid evaluation that scores every bid against your criteria, with the reasoning written out
Getting started
- The legacy way
- Six months of onboarding, field mapping, and consultants
- The VEXORS way
- Start free, publish your first request the same day
Choosing a supplier
- The legacy way
- Static, self-reported supplier directories
- The VEXORS way
- Trust scores earned from real completed deals, rated by both sides
Reaching bidders
- The legacy way
- Closed directories that lock suppliers out
- The VEXORS way
- An open network where qualified suppliers find your request
Committing to a system
- The legacy way
- Annual enterprise contracts before your first tender
- The VEXORS way
- A free Explore tier, no credit card, upgrade only when volume grows
Who this is for
Contractors and developers on an on-premise ERP
Your ERP already runs cost codes, POs and payments. It was never built to run a competitive tender, and every RFQ still starts as a spreadsheet.
Procurement teams still tendering by email and spreadsheet
Requests go out as attachments, bids come back as attachments, and the comparison is rebuilt from scratch every time a tender closes.
Multi-project teams running several tenders at once
Different project managers, different spreadsheets, different formats. Nobody can see the whole tender pipeline in one place.
IT and finance stakeholders who do not want a new system to migrate into
Nothing to install and nothing to migrate. Your ERP keeps running purchase orders and payments exactly as it does today.
From BoQ to award, without leaving your ERP behind
Build the request
Import your BoQ or describe the package. VEXORS builds the structured RFQ, RFP or RFI, or splits it into trade packages.
Invite bidders
Invite by email. Each bidder registers free and quotes directly, no vendor number and no approval workflow first.
Compare automatically
Bids land on your own BoQ lines. Levelling, rate checks and AI scoring are done before you open the comparison.
Award, then raise the PO
Record the award with named approvals, then raise the purchase order in your ERP the way you already do.
Straight answers
Get the free RFQ/RFP/RFI template
A reusable sourcing template for RFQ, RFP, and RFI requests, with line items, evaluation criteria, and supplier instructions. Enter your email and download it.
Keep exploring
- Where your ERP module ends and sourcing beginsFor a modern ERP whose purchasing module already runs POs well, the line between what stays and what moves to a tender.
- Email vs a structured RFQWhat changes when a request stops living in an inbox.
- Free Bill of Quantities templateA structured BoQ you can import straight into a tender.
- See pricingFree to start, with paid tiers as construction tendering grows.