RFQ software that makes every quote comparable
Build the request once — line items, quantities, terms — and every supplier prices identical scope. Bids come back side by side instead of as PDFs in an inbox, with AI scoring and a clean award record at the end.
No card to start. Your first request goes out in minutes.
- Free to start, no card
- Your data stays yours
- Suppliers respond free
What is RFQ software?
RFQ software runs your request-for-quotation process as a structured workflow instead of email threads and reconciliation spreadsheets. On VEXORS you build the request as itemised line items with quantities and units — typed in, imported from a spreadsheet, or drafted by AI from a brief — set the terms and deadline, and invite suppliers to price it. Because everyone quotes against identical scope, comparison is automatic: bids line up item by item, clarifications happen in one thread, and the award carries a timestamped record. Suppliers bid free, so your invitation is easy to say yes to.
One request, identical scope
Itemise the request by quantity and unit — or import your bill of quantities from a spreadsheet — so every supplier prices the same thing. No more reconciling inclusions and exclusions by hand.
Bids that arrive already comparable
Quotes come back structured, side by side, item by item, with AI scoring and written reasoning across the full set. The comparison that used to take a week of spreadsheet work is simply there when bidding closes.
Clarifications and a record you can defend
Questions run in one thread so every bidder prices on the same answers. Every request, revision, bid, and award is timestamped — ready for finance, management, or an auditor in one click.
From need to award in four steps
Build the request
Start from a template, import a spreadsheet, or brief the AI drafter. Set scope, terms, and deadline.
Invite and discover
Bring your own suppliers and discover new ones by category. Bidding is free for them.
Collect comparable bids
Suppliers price your line items directly. Clarifications run in the open so everyone quotes on the same answers.
Compare, award, rate
Review the side-by-side comparison and AI scores, award with the record behind you, and rate the supplier.
What VEXORS RFQ software includes
Line-item requests with quantities, units, and spreadsheet import
Reusable request templates and multi-step approvals
Free supplier bidding — no fee wall between you and good quotes
One-thread clarifications visible to every bidder
Side-by-side comparison with AI scoring and written reasoning
Timestamped award records and post-award supplier ratings
The mechanics of a comparable quote
Why line items are the whole game
Every failed quote comparison traces back to the same root: two suppliers answered different questions. One priced installation in, one left it out; one quoted the specified grade, one quoted 'equivalent'; one included delivery, one assumed ex-works. None of them did anything wrong — the request left room, and each filled it in their own favor. By the time the buyer notices, the comparison spreadsheet is fiction with columns.
VEXORS closes the room. A request is line items — description, specification, quantity, unit — and suppliers price those lines directly in the platform. There is no format for a bid to arrive in except the request's own structure. Import an existing bill of quantities from a spreadsheet and the rows become live lines; brief the AI drafter and it builds them for you. Either way, comparability is a property of the format, not a hope about supplier discipline.
Why suppliers actually answer
An RFQ tool is worth nothing if good suppliers ignore it, and suppliers ignore tools that tax them. That is the structural flaw of pay-to-play portals: the fee wall filters for suppliers desperate enough to pay, not suppliers good enough to want. VEXORS inverts it — suppliers register, build a profile, and bid completely free, so your invitation costs them only the effort of a serious answer.
Free participation also feeds the two-sided network that makes discovery work. Because joining costs nothing, suppliers you have never met maintain real profiles with real categories — and when your request needs a third credible bidder, category discovery and semantic matching surface companies that would never have appeared in a portal that charges for the privilege of quoting.
From quotes to an award you can defend
When bidding closes, the comparison exists — every line, every bidder, side by side, with AI scoring and written reasoning across the set. Clarifications ran in one thread every bidder saw, so no bid was priced on private information. Exclusions were requested as explicit fields, so scope gaps are visible statements instead of buried footnotes.
The award then carries its whole history: the request as published, every revision, every question and answer, every bid, every score, and the decision. When finance asks why the second-cheapest quote won, or an auditor asks who saw what and when, the answer is the record — not an afternoon of inbox archaeology. Teams that live this once rarely go back to email.
Email RFQs vs structured RFQs
| RFQ by email | VEXORS | |
|---|---|---|
| Request format | Prose + attachments, read five ways | Line items every supplier prices identically |
| Quote format | PDFs and spreadsheets in personal styles | Structured bids in the request's own shape |
| Clarifications | Private replies fork the request silently | One thread, every bidder sees every answer |
| Comparison | Hand-built spreadsheet, rebuilt at midnight | Scored and compared automatically when bidding closes |
| Supplier cost to quote | Free but chaotic — or portal fees | Free and structured — no participation tax |
| The record | Scattered across inboxes | Timestamped from request to award |
Where RFQ software earns its keep
Repeat-purchase operations
Materials, consumables, spare parts — categories bought monthly where one structured template amortizes across dozens of requests a year.
Construction and projects
BoQ-driven packages where lump-sum quotes destroy comparability and every variation after award is negotiated from weakness.
Trading and distribution
Multi-supplier price checks under time pressure, where the speed of getting five comparable numbers is the margin.
Finance-controlled buying
Companies with a three-quote policy that currently costs hours per purchase to satisfy honestly — structure makes compliance the cheap path.