Can I compare quotes on more than unit price?

Yes. Quotes come back structured, so lead time, minimum order quantity, and delivery terms sit next to price, and the AI score weighs all of them with a written rationale.

Can the same account buy stock and sell to my customers?

Yes. VEXORS accounts are dual-role: your team sources stock as a buyer and responds to customer RFQs as a supplier, and both sides build one company trust score.

Does VEXORS manage my inventory or logistics?

No. VEXORS runs sourcing through award: requests, quotes, comparison, and the award record. Inventory, warehousing, shipping, and invoicing stay in your existing systems.

What does it cost a distributor?

The free plan publishes real requests, and responding to customers' requests as a supplier is free forever. Paid plans add capacity and advanced tools when the volume justifies them, so cost follows use rather than preceding it.

Can I reuse the same request every restock cycle?

Yes. Save the request as a template or duplicate the previous cycle, update quantities and dates, and publish. The structure, terms, and supplier list carry over, which is what makes weekly and monthly rhythms sustainable.

Can my team share the workload with control?

Yes. Team members work under roles and permissions, and approval workflows can require sign-off before publishing or awarding, so buyers run their categories while ownership keeps the controls it wants.

Can a supplier propose a different brand than the one I specified?

Yes. A required question or custom field can ask what is actually being offered, so a proposed substitution is declared on the line and scored like any other technical answer, with the reasoning written beside it, instead of surfacing after delivery.

How are minimum order quantity and lead time compared across suppliers?

They sit next to price on every quote instead of being buried in free text, so every supplier answers the same way and the figures are visible the moment you open the comparison, not only after you have already chosen one.

What happens if a quote has expired by the time I am ready to award?

Every quote shows the date its price is valid until, and an expired one is flagged, not enforced silently. You decide whether to ask the supplier to re-confirm the rate or move to the next-ranked one with the flag in front of you.

Can I run this with suppliers who only work in Arabic?

Yes. VEXORS works in English and Arabic, so a request, its terms, and its quotes can be read and answered in either language, and a Gulf supplier who only quotes in Arabic is never left out of a comparison.

Does VEXORS replace my ERP or accounting system?

No. VEXORS runs sourcing from the request through the award record. Purchase orders, invoicing, inventory, and payments stay in your existing ERP; the award is the handoff point back to it.

How is a rate agreement's history available if a question comes up later?

The request keeps its own record: every revision, every clarification and its answer, every score and the reasoning behind it, and the named approval that closed it. Nothing depends on finding the right email six months later.

For distribution & wholesale

Restock every category without chasing quotes through inboxes

Publish one structured request per category, collect quotes that line up on price, lead time, and minimum order, and compare on landed cost, with a trust score that tells a reliable supplier from a risky cheap one.

No card to start. Your first request goes out in minutes.

AS QUOTED

Al Noor Trading: AED 88 per box, minimum order not stated
Gulf Horizon Trading: 4.20 per piece, case of 24, lead time on request
Noor Gulf Supplies: price on ask, no validity given

ON VEXORS

SupplierUnit priceMOQLead time

Al Noor TradingAED 3.85500 pcs7 days

Gulf Horizon TradingAED 4.1024 pcs5 days

Noor Gulf SuppliesAED 3.951,000 pcs10 days

One structured request, comparable quotes back, with MOQ and lead time on every line.

Free to start, no card
Your data stays yours
Suppliers respond free

What is structured sourcing for distribution?

Structured sourcing replaces the quote-chasing loop (call, email, wait, re-type into a spreadsheet) with one workflow. You publish a request with the items, quantities, and delivery terms, invite your suppliers plus new ones discovered by category, and the quotes come back in one comparable format. VEXORS covers sourcing through award; inventory, warehousing, and invoicing stay in your existing tools.

WHERE MARGIN LEAKS

Five places distribution buying quietly loses margin

1
The same SKU is quoted against last cycle's price list instead of today's market.
2
A minimum order quantity turns up after the budget for the cycle is already set.
3
Units and pack sizes differ enough between suppliers that the lowest number on the page is not the lowest cost.
4
A backup supplier goes unrequalified for years because the regular one usually delivers.
5
An annual rate agreement renews on a rushed re-key of last year's sheet, carrying its mistakes forward.

Compare quotes on landed cost, not list price

Collect every quote with unit price, lead time, minimum order quantity, and delivery terms in the same structure, so the real cost of stocking an item is visible before you commit, not after the shipment lands.

Widen the supplier base behind every category

Discover suppliers by category and invite them next to your regulars. More comparable quotes per request means better margin per SKU, and a bench you can turn to when a regular supplier slips.

Buy and sell from one account

A distributor is both buyer and supplier. The same VEXORS account sources your stock and receives RFQs from your customers, and every completed deal on either side builds one trust score for your company.

Distribution sourcing on VEXORS, in practice

WHY THE CYCLE ERODES

The restock cycle erodes quietly

Distribution buying fails in small, repeated ways: the restock priced against last quarter's quote, the minimum order quantity discovered after the budget was set, the backup supplier nobody requalified because the regular one usually delivers. Each miss is minor; across hundreds of SKUs and a season of cycles they compound into margin the P&L never itemizes. The quote-chasing loop of calls and re-typed emails is not just slow, it is the reason the comparison is thinner than it should be.

A price quoted by phone rarely states the pack size or delivery terms behind it.
A missed requalification means a backup supplier is untested exactly when you need it.
Re-typing five suppliers' replies into one sheet is where transcription errors start.
None of this shows up as one big loss, only as margin nobody can trace to a cause.

ONE STRUCTURED REQUEST

A restock request that runs itself

On VEXORS a restock is a structured request: items, quantities, delivery windows, and terms stated once, with your regular suppliers invited and category-matched newcomers welcome to compete. Quotes come back in one format, minimums and lead times beside price, and the AI evaluates them against your weighted criteria with written reasoning. The next cycle starts from the last request, so reissuing with updated quantities is minutes of work.

Minimum order quantity and lead time sit next to price on every quote, not in a footnote.
A required question or custom field can ask what brand or model is actually being offered, scored like any other technical answer, with the reasoning written beside it.
Regular suppliers and category-matched newcomers quote inside the same structure, so nothing is compared from memory.
The AI evaluates price, lead time, and terms together, with the reasoning written beside the score.

THE ANNUAL RENEWAL

An annual rate agreement without re-keying everything

Most distributors run at least one annual or seasonal rate agreement across a large part of the range, and rebuilding the request from scratch every year is how old mistakes get carried forward along with the good terms. On VEXORS, duplicate the previous cycle's request instead: the items, structure, and invited suppliers carry over, and only quantities, dates, and validity need a fresh look. If scope changes mid-cycle, the revision reaches every invited supplier at once, and a bid priced on the old version is flagged, so nobody prices last year's agreement by mistake. Each quote carries its own price validity date, shown and flagged automatically, so a stale rate is never mistaken for a live one when you sign.

Duplicate last cycle's request in minutes instead of rebuilding it from scratch.
A mid-cycle revision reaches every invited supplier at once, and a bid priced on the old version is flagged.
Every quote carries its own price validity date, shown and flagged, never assumed.
The agreement is approved by name before it is signed, with the reasoning kept alongside it.

BUY AND SELL, ONE ACCOUNT

Both sides of the warehouse door

A distributor is also a supplier, and the same account works both directions: receive your customers' requests, respond with structured offers, and let every completed order build the one trust score your company carries on the network. On the buying side, the delivery record of each supplier accumulates with every cycle, so the bench you turn to when a regular slips is rated by history instead of hope.

The same login sources your stock as a buyer and receives your customers' requests as a supplier.
A completed deal on either side, buying or selling, builds the one trust score your company carries.
Responding to a customer's request costs nothing, on any plan.
A supplier's delivery record accumulates cycle after cycle, so the bench you turn to is rated by history, not hope.

SIDE BY SIDE

Quotes by phone and email vs a structured request on VEXORS

How a distribution restock or rate-agreement cycle compares by phone and email versus on VEXORS
What changes	Quotes by phone and email	VEXORS
Comparing quotes across suppliers	Different formats, units, and pack sizes to reconcile by hand	One structured line per item, the same units throughout
Minimum order quantity	Found in a footnote, or not stated at all	A required question next to price, not a footnote in an email
Lead time	Varies supplier to supplier, hard to compare at a glance	Sits next to price on every quote, not buried in the reply
A proposed equivalent brand	Judged from memory or a phone call	A required question, scored like any other technical answer
Price validity	Assumed, rarely confirmed before you commit	Shown and flagged automatically on every quote
A line a supplier left unpriced	Skipped, quietly lowering a total that is not real	Counted and priced back in before ranking
A rate far from the others	Missed until an invoice or a delivery surprises you	Flagged automatically against the median of the other quotes
Renewing an annual rate agreement	Rebuilt from scratch, old mistakes copied forward	Duplicated from last cycle in minutes, terms carried over
Approving the award	An email chain nobody can find six months later	A named approval kept with the request
Answering your own customers' RFQs	A separate manual process on the other side of the business	The same account, the supplier side, free

Comparing quotes across suppliers
Quotes by phone and email
Different formats, units, and pack sizes to reconcile by hand
VEXORS
One structured line per item, the same units throughout
Minimum order quantity
Quotes by phone and email
Found in a footnote, or not stated at all
VEXORS
A required question next to price, not a footnote in an email
Lead time
Quotes by phone and email
Varies supplier to supplier, hard to compare at a glance
VEXORS
Sits next to price on every quote, not buried in the reply
A proposed equivalent brand
Quotes by phone and email
Judged from memory or a phone call
VEXORS
A required question, scored like any other technical answer
Price validity
Quotes by phone and email
Assumed, rarely confirmed before you commit
VEXORS
Shown and flagged automatically on every quote
A line a supplier left unpriced
Quotes by phone and email
Skipped, quietly lowering a total that is not real
VEXORS
Counted and priced back in before ranking
A rate far from the others
Quotes by phone and email
Missed until an invoice or a delivery surprises you
VEXORS
Flagged automatically against the median of the other quotes
Renewing an annual rate agreement
Quotes by phone and email
Rebuilt from scratch, old mistakes copied forward
VEXORS
Duplicated from last cycle in minutes, terms carried over
Approving the award
Quotes by phone and email
An email chain nobody can find six months later
VEXORS
A named approval kept with the request
Answering your own customers' RFQs
Quotes by phone and email
A separate manual process on the other side of the business
VEXORS
The same account, the supplier side, free

Common distribution use cases

Cyclical restocking

Restocking fast-moving categories on a cycle with comparable quotes instead of repeated phone-and-email rounds.

Second-sourcing

Second-sourcing key SKUs so one supplier's stockout or price hike never dictates your margin.

New line evaluation

Running a structured RFI before committing shelf space to a new brand or product line.

Answering customer RFQs

Answering your own customers' RFQs from the supplier side of the same account.

How it works

From stock gap to award in four steps

Publish the restock request

List the items, quantities, delivery location, and deadline in one structured request.

Invite and discover suppliers

Bring your regular suppliers and discover new ones by category. Quoting is free for them.

Evaluate every quote

Fifty quotes evaluated, compared and scored in seconds, on price, lead time, and terms, not just the headline number. The reasoning comes with it.

Award and rate

Award with the record behind you, then rate the supplier to strengthen the network both ways.

Structured RFQs, RFPs and RFIs, AI evaluation with levelling and rate checks, clarifications and the record run on every plan, including the free Explore plan, with the AI credits each plan includes. Questionnaires, saved templates, approval workflows and the construction BoQ workflow are part of the Scale plan.

Distribution sourcing questions

Download the free RFQ template

Real .docx files in English and Arabic. No watermarks. Edit and send.

Run your next restock on VEXORS

Start free, no card. Publish a structured request and invite your suppliers today.