Price the client's BoQ with every trade, and submit a number you can stand behind.
VEXORS runs the tender stage for main contractors across the Middle East: enquiries out to every trade, quotations back in one structure, every bid levelled and evaluated by AI, and your priced BoQ ready when the last package is levelled.
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Watch a construction tender run from start to finish
Five minutes, from the client's BoQ to the priced submission.
4 min 57 s, sound on.
Read the transcript
Opening 0:00
Every tower starts as three documents. Drawings, specifications, and a BoQ with no prices on it yet. VEXORS is where those lines get priced. Packages go out to bidders, bidders to their suppliers, and every price has to climb back up the tree. Today, that tree runs on email, spreadsheets and WhatsApp. And the lowest number wins, because nobody had time to check it. The same job. One system.
The packages 0:48
Upload the BoQ, the specifications and the drawings. VEXORS splits it into trade packages, and tracks each one from draft to award. The AI writes the scope of each package from your BoQ and your specification. Before it goes out, the AI finds the gaps a bidder would price later as variations. Nothing is published on an OK in a chat. The approver decides. Named, dated, on record. Your team, your rules. Who sees what, and who can do what.
The enquiry 1:53
Invite your bidders. See who confirmed, and chase who did not. Every bidder receives exactly the same package. One question, answered to all. Change the BoQ, and every bidder is told to re-price.
The sub-tender 2:28
Now the subcontractor needs prices of his own. He selects the lines he buys in, and creates a sub-tender. His own suppliers. His own comparison. Same system, one level down. Before he submits, the AI checks his bid against the specification. Better bids move up the chain. Five priced bids reach the main contractor.
The evaluation 3:05
The lowest is forty-one percent under estimate. Too good to be true? The AI adds back what each bid left out, and the cheapest bid is suddenly not the cheapest. Open it. Six concerns, and each one becomes a variation later. Ranked on the facts, the cheapest bid drops from first to last.
The award 4:00
You make the award. To one bidder, or split by section.
The submission 4:08
Award by award, the prices return to one BoQ. One priced BoQ for your client. And two lines not on his BoQ, flagged before they cost you. Two years later, the client disputes those two lines. Every step was already on record. Who priced them, who approved, and when. And across every tender: what you spent, what you saved, and who delivered. One BoQ. Every price checked. Every decision kept. Tender once. Price with certainty. Keep the proof. VEXORS.
What is construction tendering software?
Construction tendering software runs the tender stage of a project: the client's bill of quantities goes out to every trade as enquiries, and the quotations come back in one structure that can be levelled and compared. On VEXORS, AI reviews the BoQ before it goes out and evaluates every bid before you carry a price into your tender.
The tender you submit is the contract you live with.
- Nothing lines up. One subcontractor prices your BoQ, another sends a lump sum with two pages of qualifications, a third quotes his own scope. The comparison sheet is rebuilt by hand, usually at night.
- The gaps have no owner. Two days before submission, nobody can say which items still have no real price. They get an allowance, and you are bound to it.
- Exclusions get carried. The waterproofing subcontractor excluded the upstands on page four. His number went into your BoQ, the client accepted your price, and the missing work is now yours.
- The BoQ and the spec disagree. The item says blockwork, the specification calls for something dearer, the drawing shows a third thing. You find out which one your subcontractor priced when it is too late to ask.
- Revisions miss people. Drawing revision C reached three bidders out of five, and the lowest bid was priced on revision B.
Every trade priced on the same BoQ.
The client's BoQ splits into trade packages, and every bidder's quotation returns in the same structure. Item rates or a lump sum, section by section, so plumbing prices compare with plumbing, with nothing rebuilt by hand.
Gaps, exclusions and abnormal rates found before you submit.
AI reviews the BoQ before it goes out and every bid before you carry a price into your tender: items too thin to price, rates far from the other bids, and exceptions to your terms, each with the reason beside it.
Your priced BoQ ready at the deadline.
Unpriced items are priced back in, the rates you carry land on the master BoQ beside your own estimate, and preliminaries and markup apply by trade. The submission comes straight out of it, with nothing to rebuild at the deadline.
From the client's BoQ to your submission, in five stages.
The BoQ arrives.
Import the client's BoQ exactly as issued, with its sections, provisional sums, PC sums and rate-only items intact. Rows missing a quantity or a unit are flagged, never filled in. AI reviews every item against the specification and lists what cannot be priced honestly, so your queries reach the consultant in the first days of the tender.
- Sections, provisional sums, PC sums and rate-only items imported intact
- A row missing a quantity or a unit is flagged, never filled in
- AI reviews every item against the specification
- Queries reach the consultant in the first days of the tender
Enquiries go out.
VEXORS splits the BoQ into trade packages and AI drafts each scope from the BoQ and the specification. For each section you choose item rates or a lump sum, the documents bidders receive, and the questions they must answer. Send each package to your own subcontractors and suppliers, by invitation only or open to the market.
- The BoQ splits into trade packages, scope drafted by AI from the BoQ and the specification
- Item rates or a lump sum, chosen section by section
- Documents and required questions set per package
- Sent by invitation only, or open to the market
Quotations come in.
Every quotation arrives in the same structure, so the comparison sheet builds as they land. Coverage shows which items have a real price, which are thin and which have none. Questions are answered once, to every bidder. A revision reaches everyone, and a bid priced on the old one is flagged. Your subcontractors can tender their own suppliers on the same system.
- Every quotation arrives in the same structure, so the comparison sheet builds as they land
- Coverage shows which items have a real price, which are thin and which have none
- A question answered once reaches every bidder
- A revision reaches everyone; a bid priced on the old one is flagged
Bids are levelled.
Unpriced items are priced back in at your estimate, or at the median of the other bids, so totals compare on the same scope. AI scores every bid against your technical and commercial criteria, flags abnormal rates and exceptions to your terms, and writes out its recommendation. Award a package whole or split it by section or item, with named approvals.
- Unpriced items priced back in at your estimate, or the median of the other bids
- AI scores every bid against your technical and commercial criteria
- Abnormal rates and exceptions to your terms flagged, with AI's recommendation
- Award a package whole or split it by section or item, with named approvals
The tender goes in.
The rates you carry land on the master BoQ beside your own estimate, so you see the difference before you commit. Price your own work, set preliminaries itemised or as a percentage, and apply markup by tender or by trade. The priced BoQ for submission comes straight out of it, with nothing to rebuild at the deadline.
- Carried rates land on the master BoQ beside your own estimate
- Price your own work alongside the trade packages
- Preliminaries itemised or as a percentage; markup by tender or by trade
- The priced BoQ for submission comes straight out of it
The parts of a real BoQ that generic tools cannot handle.
- Provisional sums and PC sums, with attendance and profit
- Remeasurable items priced as rates
- Preliminaries itemised or as a percentage
- Retention, advance payment and bond terms set out for every bidder
- Item rates or a lump sum, section by section
- The method of measurement stated in the enquiry
- Quotations in several currencies at controlled exchange rates
- Nominated subcontractors on PC sum work
The tender stage on email and spreadsheets, against VEXORS.
Quotations
- Email and spreadsheets
- One bidder prices by item, another sends a lump sum, a third quotes his own scope.
- On VEXORS
- Every quotation returns in the same structure as your BoQ, section by section.
Unpriced items
- Email and spreadsheets
- An item with no price gets an allowance, and you are bound to it.
- On VEXORS
- Priced back in at your estimate, or the median of the other bids, before totals compare.
Carried exclusions
- Email and spreadsheets
- An exclusion on page four of a lump sum quietly becomes your scope.
- On VEXORS
- AI reviews every bid before you carry a price, and flags what a bidder has excluded.
BoQ against specification
- Email and spreadsheets
- The item, the specification and the drawing each say something different, and nobody notices until it is priced.
- On VEXORS
- AI checks the BoQ against the specification before enquiries go out.
Revisions
- Email and spreadsheets
- A revision reaches three bidders out of five, and the lowest bid is still on the old one.
- On VEXORS
- A revision reaches every bidder at once, and a bid priced on the old one is flagged.
Questions
- Email and spreadsheets
- A question gets answered by email, to one bidder, and the rest price blind.
- On VEXORS
- A question is answered once and published to every bidder.
Abnormal rates
- Email and spreadsheets
- A rate far under the market slips through because nobody has time to check every item by hand.
- On VEXORS
- Every rate is checked against the median of the other bids, and an outlier is flagged with its ratio.
Carrying rates into your BoQ
- Email and spreadsheets
- Rates are retyped from a quotation PDF into your own BoQ, one line at a time.
- On VEXORS
- The rates you carry land on the master BoQ beside your own estimate.
Keeping a lost tender
- Email and spreadsheets
- The quotations and the file are gone with the inbox that held them.
- On VEXORS
- Mark it lost and the quotations, the rates and the whole file stay with you for the next one.
Keep everything for the next one.
Mark the tender lost and the quotations, the rates and the whole file stay with you for the next pursuit, along with a clear view of what the market was charging that month.
Who runs a construction tender on VEXORS
Tendering and estimating teams
Import the client's BoQ, split it into trade packages, and run the enquiries, the quotations and the levelling from one file, with nothing rebuilt by hand at the deadline.
Commercial managers and managing directors
Sign off the number your company submits, with every rate, exception and AI score behind it on record, and named approvals against the award.
Subcontractors pricing your packages
Register free from your invitation, price the package in a browser or on a phone, and tender the same package to their own suppliers when they need to.
Your first construction tender, running the same day.
Create your account
Register free and set up your company, your team and your currencies.
Bring your subcontractors
Invite the subcontractors and suppliers you already work with; they register free from your invitation.
Import a live BoQ
Import a client's BoQ and split it into trade packages, with AI drafting each scope from the BoQ and the specification.
Run it to submission
Send the enquiries, level the bids as they arrive, and carry the rates into your priced BoQ for submission.
Questions contractors ask
The checklist
Get the Bid Levelling Checklist.
25 exclusions and qualifications that move a package price in the Middle East, the question to ask for each, and how to price it back in.
Read next
- Free BoQ template (Excel)A bill of quantities with sections, rates and automatic totals, in English and Arabic.
- The Bid Levelling Checklist25 exclusions that move a package price, and how to price each one back in.
- Open construction tendersLive tenders open to the market, from contractors and developers.
- Construction tenders in the GCCHow private construction work is really awarded, from enquiry to letter of award.